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If you’re just getting started with Iconik or just curious about what’s involved to set up your own Iconik account, then you’re in the right place.
Here, we’ll walk you through signing up for Iconik, then all the way through to collaborating with others on your media.
Once you’ve gone through these steps, you’ll never have to look hard for your content again. You will also find how efficient it can be to work on your media with others.
Below, you will also find the steps outlined as well as links to the corresponding help docs.
To register your account, you just need to set your email and password and add a payment option. If you use an Iconik trial link, your account will start with credits ready to use.
Beyond managing media, Iconik is great for collaborating with others on video and other media. To add a user, go into the admin section and choose to add a new user and their details. You can also create a user group that you can easily add users to and know they have the proper rights. They will get an email inviting them to join in the fun.
Go to: Admin/Users/+ New User | More
Metadata is going to add more searchability and utility to your media. There’s no limit to how you can use this.
To finish, just add a name and an optional description, then click “create”. Next, you’ll be sent to the metadata view editor where you can add and customize fields, rearrange them, and even make some fields mandatory for new content.
Go to: Admin/Metadata/Views/+ New Metadata View | More
Now you are about to see the power of Iconik. Connecting a cloud bucket will quickly add your content into Iconik. Unless you choose otherwise, this will not copy your hi-res assets. Instead, Iconik creates and stores low-res proxy versions and keyframes to represent it within Iconik.
Go to: Admin/Storages/+ New Storage | More
Add a storage name and purpose, then you will move onto fill in the details to connect to your storage. Click “Create” and watch your content begin to fill Iconik.
The Iconik Storage Gateway (ISG) allows you to use your on-premise storage with Iconik in the cloud. This will allow Iconik to sync your folder structures from your local SAN, NAS or personal computer. It gets synced to the cloud either by using fast parallel original file uploads or with local transcoding to only upload proxies and keyframes. Learn how to install the ISG on your system here
Now you’re ready to experience the real benefit of media management.
Collections allow you to group assets and collections. You can also define who is allowed to view or use the collection. Unlike a folder or directory on your computer, an asset in Iconik can live in multiple collections at the same time.
Iconik is great for collaborating, especially with video. Now that you have your media in Iconik and the structure has started to take shape, you may want to invite others to manage and create with you.
You can share multiple assets at once, as well as share entire collections. Once you open the share window, just type in an email or user name, add a message, and define the rights of the share.
Iconik media review allows you to send a secure link of an asset to others to ask them to review the asset. Anyone you choose can go to the asset to offer comments, visual feedback with draw-on annotations, or set the Approval Status on the asset. Reviewers do not need to have an Iconik account.
Need quick feedback? Iconik’s media review makes it easy to share assets and collect input. Just send a secure link to your video or other media. Anyone with the link can:
Reviewing contentmakes it ideal for getting sign-off from clients, stakeholders, or teammates outside your team. External users do not require an Iconik account to jump in and start providing feedback.
If you’ve followed this guide up to this point, you have completed everything you need to start.
Now you are ready to move on to explore even deeper.
Good luck! If you need support getting started, our team is always ready to help.
Chris McMahon is a Senior Product Marketing Manager at Backlight, specialising in positioning, messaging, and go-to-market strategy for complex SaaS products. He has over a decade of experience helping creative and technical teams understand cloud-based media and collaboration technology, with a background that spans product marketing, content strategy, and editorial leadership. Chris has launched multiple products, built global sales enablement programs, and shaped value narratives for partners including AWS, Google Cloud, and Adobe. He is based on the south coast of the UK.
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